Executive Assistant to the CEO

@hr@firstandlastpr.com Email Job

Job Detail

  • City Jersey City
  • Experience 2+ Years
  • Degree Bachelors Degree
  • Amount of Hours Full-Time
  • Virtual / Remote Sometimes

Job Description

OPEN POSITION 

Executive Assistant, Public Relations – Beauty (Jersey City)

REPORTS TO 

Chief Executive Officer & Communicator-in-Chief

THE COMPANY

First and Last PR is a women-owned and operated award-winning strategic beauty public relations and social media marketing agency with a commitment to our clients’ needs that always comes FIRST fused with strong values that LAST. We work with high growth brands in the beauty, lifestyle, wellness, and technology areas to increase their visibility and value. Our CEO & Communicator-in-Chief was recognized as one of the top 50 Founders to Watch by ESSENCE magazine and is looking for someone that specializes in the operational details to work with her to help manage the day-to-day needs of running a successful company.

OVERVIEW 

The Executive Assistant plays a key role in the team helping to manage internal and external communications on behalf of the company founder. Must be particularly well-organized, detailed-oriented, flexible, able to work independently and within a team, and enjoy the administrative challenges of supporting a busy office. Must respond expeditiously to diverse assignments, take responsibility for projects from beginning to end, and consistently operate with a sense of urgency without losing sight of the details.

The ability to interact with staff, clientele, and all external contacts—in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful and efficient —is crucial to this role.

It is also required that candidates hold a keen interest in the beauty/wellness/lifestyle industry in which this position centrally operates.

RESPONSIBILITIES 

Assists the CEO with daily administrative duties and completes a variety of administrative tasks that ranges from managing an active company calendar of appointments to completing expense reports.

Prioritize and handle independently internal and external correspondence, including determining whether to directly answer correspondence, where, in their judgment, the CEO’s attention is not required, drafting proposed replies, and/or routing to others in the company.

 

Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion.

Act as the gatekeeper/point of contact for all inquiries, requests and coordination of needs of CEO including attending non-critical meetings on behalf of CEO, report back synthesized key information and requests

Drafts reports and other important documents to help the executives with any necessary meeting preparations and follow ups

Contribute to the team by offering exceptional communication and time management skills

Supports CEO in her external commitments including service on external boards, committees, speaking engagements and other groups

Record expenses with back up detail

Manage showroom operations including ordering office supplies and updating the company website

REQUIREMENTS

Must be an effective and efficient multi-tasker

Outstanding organizational and time management skills

Thrives in a fast-paced environment

Work independently and with professional discretion

Self-motivated, detail-oriented, out of the box thinker, able to solve problems

Proficient in Microsoft Office Suite (strong in Excel and Outlook), Canva, Keynote, Zoom

Trustworthy and confidential in nature

Personable, warm and engaging nature

Great attention to detail and highly organized

QUALITIES AND CHARACTERISTICS 

Personality of calm and control that truly “owns” responsibilities and enjoys the role of executive administrative support

Passionate and inquisitive about the beauty and media industry

Embrace and embody First and Last PR Core Values, defined as:

Free

At First and Last PR we encourage our employees to communicate freely, be innovative, produce fresh solutions and express their ideas.

Inclusive & Diverse

At First and Last PR we celebrate ALL walks of life, not because it is the human thing to do, but because being your whole self is a superpower everyone should have the opportunity to express.

Respect

We are all human and showing respect through acts of humility and empathy goes a long way to not only ourselves, but to our colleagues, partners and clients.

Succeed

We strive to set the highest standard of quality in all that we do at First and Last PR even if that means rolling up our sleeves and reaching beyond our comfort zone to become more innovative than we were yesterday.

Trust

Not only do we work to ensure our clients trust us with their work but it’s important First and Last PR employee do what is right as a person’s integrity is one of our building blocks.

&

Leadership

We challenge ourselves and take pride in attracting like-minded visionaries who embrace an entrepreneurial essence through inventive and innovative strategies.

Action

Take action and display an ambitious yet always inquisitive persona.

Stimulate

Stimulation is an important aspect of our team’s unity and growth. Hard work at First and Last PR almost never goes unnoticed, and we encourage our employees to reign supreme in all they produce.

Tenacity

At First and Last PR we are tenacious, determined forward thinkers with optimism that is generated though our high energy.

WHAT WE OFFER

Incredible Team Dynamic

Opportunity for additional education

401 (K) Program

Health

Dental

Vision

Wellness Programs

Free On-Site Gym

Flexibility to Work From Home and In Office

HOW TO APPLY 

Please send a cover letter, resume, and salary requirements to hr@firstandlastpr.com with the subject “Executive Assistant to CEO”.

NO PHONE CALLS PLEASE

Required skills